T.S.B.L. SHOWCASE Privacy Policy
1. Introduction
T.S.B.L. SHOWCASE ("the League"), based in Ontario, Canada, is committed to safeguarding the privacy and security of personal information provided by participants, coaches, parents, and others involved in League activities. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Ontario’s Personal Health Information Protection Act (PHIPA) for health-related data, and other applicable Canadian laws.
2. Collection of Personal Information
We collect only the personal information necessary to operate the League effectively and ensure a safe, positive experience. Information collected includes:
Contact Information: Name, address, phone number, and email address.
Demographic Information: Date of birth, gender, and emergency contact details.
Health Information: Medical conditions, allergies, or other health data required for participant safety, handled in accordance with PHIPA.
Registration Information: Team affiliation, player status, and payment details.
Media Consent: Consent for photographs, videos, or other media as outlined in the League’s Terms and Conditions.
Collection is limited to what is necessary for identified purposes, per PIPEDA’s principles.
3. Use of Personal Information
The League uses personal information solely for:
Registration and Administration: Managing participant registration, team rosters, game schedules, and communications with participants and families.
Safety and Health: Ensuring participant safety, including emergency response and concussion protocol implementation, in compliance with PHIPA for health data.
Communication: Providing updates on schedules, cancellations, or League events.
Payments: Processing registration fees and other financial transactions.
Media and Marketing: Using photos, videos, or likenesses for promotional purposes (e.g., social media, website, livestreams), with consent.
Legal Compliance: Meeting obligations such as insurance, liability, or regulatory requirements.
4. Disclosure of Personal Information
T.S.B.L. SHOWCASE does not sell, rent, or trade personal information. Disclosure occurs only in these cases:
Service Providers: Trusted third parties (e.g., payment processors, website hosts) bound by confidentiality agreements may access information to support League operations.
Legal Requirements: Information may be disclosed to comply with court orders, insurance claims, or law enforcement requests, as required by law.
Emergencies: Health information may be shared with medical professionals or responders in emergencies to ensure participant safety, per PHIPA guidelines. All disclosures adhere to PIPEDA’s limiting principles.
5. Consent
By providing personal information, participants and guardians consent to its collection, use, and disclosure as described in this Policy. Consent may be withdrawn at any time by contacting the Privacy Officer, subject to legal or contractual restrictions. Withdrawal may limit participation in League activities. For minors, consent is obtained from parents or legal guardians.
6. Retention of Personal Information
Personal information is retained only as long as necessary to fulfill its intended purpose or meet legal requirements (e.g., tax or insurance obligations). Once no longer needed, data is securely destroyed, erased, or anonymized in accordance with PIPEDA and PHIPA standards.
7. Protection of Personal Information
The League implements robust safeguards to protect personal information:
Physical Security: Restricted access to offices and storage areas.
Technical Security: Secure servers, encryption, and password protection for electronic records.
Administrative Security: Staff and volunteers are trained on privacy policies, with access limited to authorized personnel. While we strive to protect data, no system is 100% secure. The League is not liable for unauthorized access beyond its reasonable control.
8. Access and Correction of Personal Information
Participants and guardians may request access to or correction of their personal information by contacting the Privacy Officer. Requests will be processed within 30 days, as required by PIPEDA, unless an extension is permitted. Corrections will be made if information is inaccurate or incomplete, with notification to relevant third parties.
9. Third-Party Links
The League’s website or communications may link to third-party sites (e.g., sponsors). T.S.B.L. SHOWCASE is not responsible for their privacy practices. Participants are encouraged to review third-party privacy policies.
10. Complaints and Contact Information
For questions, access requests, or complaints about this Privacy Policy, contact: Privacy Officer, T.S.B.L. SHOWCASE
Email: info@tsblshowcase.com
Complaints will be investigated promptly, with a response provided within 30 days. If unresolved, complaints may be escalated to the Office of the Privacy Commissioner of Canada.
11. Changes to This Privacy Policy
The League may update this Privacy Policy to reflect legal or operational changes. Significant updates will be communicated via email or the League’s website (www.tsblshowcase.com). Continued participation constitutes acceptance of the revised Policy.
12. Governing Law
This Privacy Policy is governed by the laws of Ontario and Canada, including PIPEDA and PHIPA. Disputes will be resolved under the jurisdiction of Ontario courts.
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