Privacy Policy for 365 Hoops Basketball League
Effective Date: 9/21/2024
At 365 Hoops Basketball League ("365 HBL"), we are committed to protecting the privacy of our players, their families, and all participants. This Privacy Policy explains what personal information we collect, how we use it, and how we ensure it is protected.
1. Information We Collect
We collect the following types of personal information from participants, parents/guardians, and volunteers:
Participant Information:
Full Name
Date of Birth
Gender
Player skill level and performance data
Medical and health-related information necessary for safe participation
Emergency Contact Details
Photos and videos during league activities
Parent/Guardian Information (for minors):
Full Name
Contact Information (phone number, email address, mailing address)
Volunteer/Coach Information:
Full Name
Contact Information
Background check information (as required by law or league policy) through organizations.
Payment Information:
Billing details for registration and participation fees (processed by secure third-party payment processors).
2. How We Use Your Information
The information collected by 365 HBL is used for the following purposes:
League Registration & Administration:
To manage player participation, create team rosters, schedule games, and communicate with participants and parents/guardians.
Communication:
To send league updates, schedule changes, event announcements, and other relevant information to participants and their families.
Health & Safety:
To ensure the safety of participants by having accurate medical information on file in case of an emergency.
Promotions & Marketing (with consent):
Photos and videos taken during league events may be used for promotional purposes on our website, social media channels, and other marketing materials. If you do not wish for your child’s image to be used, you may opt out by notifying us in writing.
Legal Compliance:
To comply with applicable laws and regulations regarding youth sports participation and data privacy.
3. Information Sharing & Disclosure
365 HBL does not sell or share your personal information with third parties for marketing purposes. However, we may share information in the following situations:
League Personnel:
Coaches, volunteers, and staff may access necessary participant information to carry out their roles within the league.
Third-Party Service Providers:
We may share personal information with trusted third-party providers who assist in league operations, such as payment processors or event management tools. These providers are obligated to keep your information secure and confidential.
Legal Obligations:
If required by law or to protect the rights, safety, or property of the league, we may disclose information to authorities or legal entities.
4. Data Protection & Security
We are committed to keeping your personal information secure. To safeguard the information we collect, we use:
Data Encryption:
Secure systems to protect sensitive information, including encrypted storage of participant and payment data.
Access Control:
Only authorized personnel have access to personal information, and they are required to handle it confidentially.
Third-Party Security Measures:
We ensure that any third-party service providers we work with comply with strict data security standards.
5. Parental Rights
Parents and guardians of minor participants have the following rights:
Access to Information:
You may request to review or update your child’s personal information at any time.
Request for Deletion:
You may request the deletion of your child’s personal information, subject to any legal requirements for retaining such data.
Opt-Out of Promotional Media:
If you do not wish for photos or videos of your child to be used in league promotions or social media, you may contact us to opt out.
6. Photo & Video Consent
By participating in 365 HBL events, you consent to the use of photos or videos of your child for promotional purposes. If you do not wish for your child's image to be used, please notify us in writing at contact below,
7. Updates to the Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in league operations or legal requirements. Any updates will be posted on our website and communicated to participants.
8. Contact Us
If you have any questions or concerns regarding this Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact us:
365 Hoops Basketball League
Rockville, MD
Tori@365HBL.com
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