Privacy Policy – Youth Basketball Showcase
1. Introduction
This Privacy Policy explains how the Youth Basketball Showcase (“we,” “our,” or “the event”) collects, uses, protects, and shares personal information from athletes, parents/guardians, coaches, and visitors. We are committed to safeguarding the privacy of all participants and ensuring that personal data is handled responsibly.
2. Information We Collect
We may collect the following types of information:
Personal Information
Athlete name, age, grade, and school
Parent/guardian contact information (email, phone number)
Emergency contact details
Jersey numbers, team affiliation, and performance data
Registration and payment information
Technical Information
IP address
Browser type and device information
Website usage data (pages visited, time spent)
Media Content
Photos and videos taken during the event
Highlight footage or performance clips
3. How We Use Your Information
We use collected information to:
Register athletes and manage event participation
Communicate schedules, updates, and event details
Process payments and confirm registration
Ensure athlete safety and emergency preparedness
Create event recaps, highlight reels, and promotional materials
Improve our website, registration process, and overall event experience
4. Media Use & Consent
By participating in the Youth Basketball Showcase, athletes and parents acknowledge that photos and videos may be taken during the event. These may be used for:
Event promotion
Social media posts
Recruiting materials
Website content
If you prefer not to have your athlete included in media content, please notify us in writing before the event.
5. How We Protect Your Information
We implement reasonable administrative, technical, and physical safeguards to protect personal data from unauthorized access, disclosure, or misuse. While no system is completely secure, we strive to maintain industry‑standard protection.
6. Sharing Your Information
We do not sell or rent personal information. We may share limited data only with:
Event staff and volunteers for operational purposes
Third‑party service providers (registration platforms, payment processors)
College coaches or scouts, only with explicit consent
We may also disclose information if required by law.
7. Children’s Privacy
Because this event involves minors, we require parent or guardian consent for all athlete registrations. We do not knowingly collect information from children without parental involvement.
8. Data Retention
We retain personal information only as long as necessary for event operations, legal compliance, or record‑keeping. Media content may be kept indefinitely unless a removal request is submitted.
9. Your Rights
Parents/guardians may request:
Access to the personal information we hold
Corrections to inaccurate information
Removal of photos or videos featuring their athlete
Deletion of registration data after the event
Requests can be submitted via email.
10. Third‑Party Links
Our website or registration platform may contain links to third‑party sites. We are not responsible for the privacy practices of those sites.
11. Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted on our website with an updated “Effective Date.”